Cookies & Privacy Policy

Privacy Policy

BACKGROUND:

Link It Out Limitedunderstands that your privacy is important to you and that you care about how your personal data is used. Werespect and value the privacy ofeveryone who visits this website, https://www.linkitout.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with Our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is requested upon opening our website.

  1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Account”

means an account required to access and/or use   certain areas and features of Our Site;

“Cookie”

means a small text file placed on your computer   or device by Our Site when you visit certain parts of Our Site and/or   when you use certain features of Our Site. Details of the Cookies used by Our Site are set   out in Part 14, below; and

[“Cookie   Law”

means the relevant parts of the Privacy and   Electronic Communications (EC Directive) Regulations 2003;]

  1. Information About us

Our Site is [owned and] operated by Link It Out Limited, a <<insert business type, e.g. limited company, partnership, sole trader etc.>> [registered in England under company number 15296322.

[Registered address: Our registered address is Unit A, James Carter Road, Mildenhall, Suffolk, IP28 7DE.]

[Main trading address:] OR [Address:] Our registered address is Unit A, James Carter Road, Mildenhall, Suffolk, IP28 7DE.

[Data Protection Officer: Benjamin Thomas.

Email address: [email protected].

Telephone number: 07470 383192

Postal address: Our registered address is Unit A, James Carter Road, Mildenhall, Suffolk, IP28 7DE.]

[Representative: Benjamin Thomas.

Email address: [email protected].

Telephone number:07470 383192.

Postal address: Our registered address is Unit A, James Carter Road, Mildenhall, Suffolk, IP28 7DE.]

  1. What Does This Policy Cover?

This Privacy Policy applies only to your use of OurSite. Our Site may contain links to other websites. Please note that Wehave no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

  1. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

  1. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which We will always work to uphold:

  1. a) The right to be informed about Our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 15.
  2. b) The right to access the personal data We hold about you. Part 13 will tell you how to do this.
  3. c) The right to have your personal data rectified if any of your personal data held by usis inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.
  4. d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that We Please contact us using the details in Part 15 to find out more.
  5. e) The right to restrict (i.e. prevent) the processing of your personal data.
  6. f) The right to object to us using your personal data for a particular purpose or purposes.
  7. g) The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
  8. h) The right to data portability. This means that, if you have provided personal data to usdirectly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
  9. i) Rights relating to automated decision-making and profiling. [We do not use your personal data in this way.]

For more information about Our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 15.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data Wehold about you changes, please keep usinformed as long as We have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about Our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns [ourselves] OR [myself], however, so please contact us first, using the details in Part 15.

  1. What Data Do You Collect and How?

Depending upon your use of Our Site, We may collect and hold some or all of the personal [and non-personal] data set out in the table below, using the methods also set out in the table. Please also see Part 14 for more information about Our use of Cookies and similar technologies [and Our Cookie Policy <<insert link>>]. [Wedo not collect any [‘special category’ or ‘sensitive’ personal data] AND/OR [personal data relating to children] AND/OR [data relating to criminal convictions and/or offences].]

Data Collected

How We Collect the Data

Name

Order form.   Checkout. Account registration.

Address

Order form.   Checkout. Account registration.

Business Name

Order form.   Checkout. Account registration.

Payment details, card details, bank   account details, paypal email.

Stripe   payment provider. Paypal

Login details

Account   registration. Account login.

Ip Address, Browser Type

Order form.   Checkout. Account registration.

Data from   third parties including analytics data.

Google   analytics.

  1. How Do You Use My Personal Data?

Under the Data Protection Legislation, We must always have a lawful basis for using personal data. The following table describes how We [will] OR [may] use your personal data, and Our lawful bases for doing so:

What We Do

What Data We Use

Our Lawful Basis

Registering   you on Our Site.

Username.   Password.

Account   registration.

Providing   and managing your Account.

Order   history. Login details.

Legitimate   interests such as order history.

Providing   and managing your access to Our Site.

Username.   Password.

[Personalising and tailoring your   experience on Our Site.]

Analytics

Legitimate   interest. To allow us to improve our website.

[Administering Our Site.]

<<insert   data type(s)>>.

<<insert   lawful basis (if “legitimate interests”, state what the legitimate   interest(s) is or are>>.

[Administering Our business.]

<<insert   data type(s)>>.

<<insert   lawful basis (if “legitimate interests”, state what the legitimate   interest(s) is or are>>.

Supplying   Our products to you

Contact   details. Address.

<<insert   lawful basis (if “legitimate interests”, state what the legitimate   interest(s) is or are>>.

[Managing payments for Our [products] AND/OR [services].]

Stripe   payment service.

To   allow payments to be made.

[Personalising and tailoring Our [products] AND/OR [services]  for you.]

Website   usage.

<<insert   lawful basis (if “legitimate interests”, state what the legitimate   interest(s) is or are>>.

[Communicating with you.]

Email   address, phone number, postal address.

<<insert   lawful basis (if “legitimate interests”, state what the legitimate   interest(s) is or are>>.

[Supplying you with information by [email] AND/OR [post] that   you have opted-in-to (you may opt-out at any time by <<insert   opt-out method>>.]

Email   Address

<<insert   lawful basis (if “legitimate interests”, state what the legitimate   interest(s) is or are>>.

[<<add   further uses as required>>.]

[With your permission and/or where permitted by law, Wemay also use your personal data for marketing purposes, which may include contacting you by [email] AND/OR [telephone] AND/OR [text message] AND/OR [post] with information, news, and offers on Our [products] AND/OR [services]. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with Ourobligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.] [We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.]

Third Parties (including Ebay, Google analytics whose content appears on Our Site may use third-party Cookies, as detailed below in Part 14. Please refer to Part 14 for more information on controlling cookies. Please note that We do not control the activities of such third parties, nor the data that they collect and use themselves, and We advise you to check the privacy policies of any such third parties.

[We use the following automated system[s] for carrying out certain kinds of [decision-making] AND/OR [profiling]. If at any point you wish to query any action that We take on the basis of this or wish to request ‘human intervention’ (i.e. have someone review the action themselves, rather than relying only on the automated method), the Data Protection Legislation gives you the right to do so. Please contact us to find out more using the details in Part 15.

  • [The following automated decision-making method(s) may be used:

o <<insert simple description of automated decision-making including the legal basis on which you rely, the data used, the reason(s) for using that data, and the intended result and effects>>.

o <<add further methods as required>>.]

  • [The following automated profiling may take place:

o <<insert simple description of profiling including the legal basis on which you rely, the data used, the reason(s) for using that data, and the intended result and effects>>.

o <<add further methods as required>>.]]

We will only use your personal data for the purpose(s) for which it was originally collected unless Wereasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If We do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 15.

If We need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, We will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, We may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

  1. How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

Type of Data

How Long We Keep It

[Identity Information including Name,   title, date of birth, contact details, address.

3 years.

[Contact information including <<insert   data collected, e.g. address, email address, telephone number>>.]

<<insert   details of retention period, or how retention will be determined if no fixed   period>>.

[Business information including <<insert   data collected, e.g. business name, job title, profession>>.]

<<insert   details of retention period, or how retention will be determined if no fixed   period>>.

[Payment information including <<insert   data collected, e.g. card details, bank account numbers>>.]

<<insert   details of retention period, or how retention will be determined if no fixed   period>>.

[Profile information including <<insert   data collected, e.g. preferences and interests, username and password,   purchase history>>.]

<<insert   details of retention period, or how retention will be determined if no fixed   period>>.

[Technical information including <<insert   data collected, e.g. IP address, browser type and version, operating   system>>.]

<<insert   details of retention period, or how retention will be determined if no fixed   period>>.

[<<add further information as   required>>.]

  1. How and Where Do You Store or Transfer My Personal Data?

[We will [only store your personal data] OR [store some of your personal data] in the UK. This means that it will be fully protected under the Data Protection Legislation.]

AND/OR

[We will [only store your personal data] OR [store some of your personal data] within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the EU GDPR and/or to equivalent standards by law. Transfers of personal data to the EEA from the UK are permitted without additional safeguards.]

AND/OR

[We [may] store some or all of your personal data in countries outside of the UK. These are known as “third countries”. We will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:

[We ensure that your personal data is protected under binding corporate rules. Binding corporate rules are a set of common rules which all our group companies are required to follow when processing personal data. For further information, please refer to the Information Commissioner’s Office.]

OR

[We will only store or transfer personal data in or to countries that are deemed to provide an adequate level of protection for personal data. For further information about adequacy decisions and adequacy regulations, please refer to the Information Commissioner’s Office.]

OR

[We will use specific approved contracts which ensure the same levels of personal data protection that apply under the Data Protection Legislation. For further information, please refer to the Information Commissioner’s Office.]

Please contact ususing the details below in Part 15 for further information about the particular data protection safeguard[s] used by us when transferring your personal data to a third country.]

The security of your personal data is essential to us, and to protect your data, We take a number of important measures, including the following:

  • limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
  • procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so;
  • <<describe specific measures in place>>.
  1. Do You Share My Personal Data?

[We will not share any of your personal data with any third parties for any purposes, subject to the following exception[s].

[If We sell, transfer, or merge parts of Our business or assets, your personal data may be transferred to a third party. Any new owner of Our business may continue to use your personal data in the same way(s) that Wehave used it, as specified in this Privacy Policy.]

In some limited circumstances, We may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.]

OR

[[We may share your personal data with other companies in Our group for <<insert description of purpose(s)>>. This includes [subsidiaries] AND/OR [Our holding company and its subsidiaries.]]

[We may sometimes contract with the following third parties to supply certain [products] AND/OR [services].

Recipient

Activity Carried Out

Sector

Location

<<Insert type of recipient and (optionally)   name (also state whether recipient is a data controller or a data   processor)>>.

<<Insert simple description of activity or   activities carried out>>.

<<Insert business or industry sector and   sub-sector (where applicable)>>.

<<Insert country and (optionally) address or   other contact details>>.

[<<add further recipients as required>>]

If any of your personal data is shared with a third party, as described above, We will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, Our obligations, and the third party’s obligations under the law, as described above in Part 9.]

[If any personal data is transferred outside of the UK, We will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 9.]

[If We sell, transfer, or merge parts of Our business or assets, your personal data may be transferred to a third party. Any new owner of Our business may continue to use your personal data in the same way(s) that Wehave used it, as specified in this Privacy Policy.]

In some limited circumstances, We may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.]

  1. How Can I Control My Personal Data?

11.1 In addition to your rights under the Data Protection Legislation, set out in Part 5, when you submit personal data via OurSite, you may be given options to restrict Ouruse of your personal data. In particular, Weaim to give you strong controls on Ouruse of your data for direct marketing purposes (including the ability to opt-out of receiving emails from uswhich you may do by unsubscribing using the links provided in Our emails [and] OR [,] at the point of providing your details [and by managing your Account]).

11.2 You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

  1. Can I Withhold Information?

You may access [certain areas of] Our Site without providing any personal data at all. [However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.]

You may restrict Ouruse of Cookies. For more information, see Part 14 [and Our Cookie Policy https://linkitout.co.uk/cookies-policy].

  1. How Can I Access My Personal Data?

If you want to know what personal data We have about you, you can ask usfor details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15. [To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell useverything We need to know to respond to your request as quickly as possible.]

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover Our administrative costs in responding.

We will respond to your subject access request within [14 days and, in any case, not more than]one month of receiving it. Normally, Weaim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date We receive your request. You will be kept fully informed of Ourprogress.

  1. How Do You Use Cookies?

[Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by usand are used only by us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our [products] AND/OR [services]. Wehave carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.

By using Our Site, you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. Third-party Cookies are used on Our Site for <<insert description of use(s) of third-party cookies>>. For more details, please refer to the table below. These Cookies are not integral to the functioning of Our Site and your use and experience of Our Site will not be impaired by refusing consent to them.

All Cookies used by and on Our Site are used in accordance with current Cookie Law.

Before Cookies are placed on your computer or device, you will be shown a <<insert description of prompt, e.g. pop-up>> requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. [You will be given the opportunity to allow only first-party Cookies and block third-party Cookies.]

[Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown in the table below. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that OurSite may not work properly if you do so. Wehave taken great care to ensure that your privacy is not at risk by allowing them.]

The following first-party Cookies may be placed on your computer or device:

Name of   Cookie

Purpose

Strictly   Necessary

<<insert file name>>

<<insert description>>

<<yes / no>>

<<insert   file name>>

<<insert   description>>

<<yes   / no>>

<<insert   file name>>

<<insert   description>>

<<yes   / no>>

<<insert   file name>>

<<insert   description>>

<<yes   / no>>

<<insert   file name>>

<<insert   description>>

<<yes   / no>>

and the following third-party Cookies may be placed on your computer or device:

Name of   Cookie

Provider

Purpose

<<insert   file name>>

<<Insert   Name of Provider>>

<<insert   description>>

<<insert   file name>>

<<Insert   Name of Provider>>

<<insert   description>>

<<insert   file name>>

<<Insert   Name of Provider>>

<<insert   description>>

<<insert   file name>>

<<Insert   Name of Provider>>

<<insert   description>>

<<insert   file name>>

<<Insert   Name of Provider>>

<<insert   description>>

Our Site uses analytics services provided by <<insert name(s) of analytics service provider(s)>>. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling usto better understand how Our Site is used. This, in turn, enables us to improve Our Site and the [products] AND/OR [services] offered through it.

The analytics service(s) used by Our Site use(s) Cookies to gather the required information. You do not have to allow us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable us to continually improve Our Site, making it a better and more useful experience for you.

The analytics service(s) used by Our Site use(s) the following Cookies:

Name of   Cookie

First /   Third Party

Provider

Purpose

<<insert   file name>>

<<first   / third>>

<<insert name>>

<<insert   description>>

<<insert   file name>>

<<first   / third>>

<<insert   name>>

<<insert   description>>

<<insert   file name>>

<<first   / third>>

<<insert   name>>

<<insert   description>>

<<insert   file name>>

<<first   / third>>

<<insert   name>>

<<insert   description>>

<<insert   file name>>

<<first   / third>>

<<insert   name>>

<<insert   description>>

In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.

You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.

It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.]

OR

[Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by usand are used only by us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our [products] AND/OR [services]. By using Our Site you may also receive certain third-party Cookies on your computer or device. Third-party Cookies are those placed by websites, services, and/or parties other than us. Third-party Cookies are used on Our Site for Google Analytics. In addition, Our Site uses analytics services provided by Google which also use Cookies. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how people use Our Site. For more details, please refer to Our Cookie Policy https://linkitout.co.uk/cookies-policy.]

  1. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details [(for the attention of Benjamin Thomas)]:

Email address: [email protected].

Telephone number: 07470 383192.

Postal Address: Our registered address is Unit A, James Carter Road, Mildenhall, Suffolk, IP28 7DE.

  1. Changes to this Privacy Policy

We may change this Privacy Policy from time to time. This may be necessary, for example, if the law changes, or if We change Our business in a way that affects personal data protection.

Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on <<insert date>>.

  1. Attribution

This Privacy Policy has been created using a document template from www.simply-docs.co.uk.